Data privacy policy

Data Privacy

Privacy Policy

Privacy statement and information, in accordance with article 13 of the GDPR

General

Thank you for visiting our website and for your interest in our services. The protection of your privacy and personal data is a top priority for us. This applies in particular to the processing of personal data in the context of this website.

The data controller responsible for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is:

XYNETIC GmbH
Leopoldstr. 2-8,
32051 Herford, Deutschland
Tel.: +49 5221 777277
info@xynetic.de.

Purposes and legal basis for the processing of personal data:

Purposes for processing

Legal basis

The processing of technical information, in order to optimise the availability of services and the appearance of website information retrieved by the visitor on their end device.

Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)

Use of the external JavaScript framework ‘jQuery’ provided by the OpenJS Foundation

Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)

Controlling the website and the appropriate process design during the use of cookies

Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)

In the safeguarding of the data controller’s legitimate interests and in accordance with article 6, paragraph 1, lit. f of the GDPR, if your personal data is processed, our legitimate interests are the constant analysis and improvement of the website and the optimisation of user-friendliness. If technology is used to measure reach, this will be discussed separately in the privacy statement and you will have the opportunity to object. Our legitimate interest in reach measurement is the analysis, optimisation and economic operation of our website.

Categories of personal data for processing

When using our website, the following data is processed for organisational and technical purposes:

  • The visitor’s IP address
  • The names of the pages retrieved
  • The date and time of access
  • The name of the browser used
  • The name of the operating system
  • The name of the search engine or external link
  • The name of the data downloaded

This data is collected and stored solely for the purpose of ensuring trouble-free operation of the website and to improve stability, security and functionality. This data is not merged with other data sources or passed on to third parties.

The legal basis for processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the technically error-free presentation and optimisation of our website. However, we reserve the right to subsequently check the server log files if there are concrete indications of unlawful use.

Recipients of your personal data

Transmission of your personal data to third parties will only take place upon receipt of your consent or if legally permissible. Transmission of your personal data to authorised state institutions and authorities will only take place within the framework of the relevant laws or if we are obligated to do so following a court ruling. Our employees are sworn to confidentiality and must uphold the provisions of the laws on data protection. For the technical provision of services, we use the following companies to process data on our behalf. These are:

Contractor

Service rendered

IOK InterNetworking GmbH & Co. KG, Konrad-Zuse-Weg 15, D-33415 Verl

Hosting the website. Rental and operation of virtual servers in the form of order processing, in accordance with article 28 of the GDPR

Cookies

Our website only uses technically necessary cookies. These serve to provide basic functions of the website and to enable convenient use. They are not used for analysis, tracking or advertising purposes.

In detail, we use the following technically necessary cookies

  • WordPress: Cookies to manage user logins, protection against attacks and to ensure the functionality of the website.
  • Elementor / Elementor Pro: Cookies that are necessary for logged-in administrators necessary to ensure layout and editor functions. No tracking cookies are set for visitors to the website.
  • Polylang: Cookie “pll_language”, which stores the language selected by the user, to display the website in the corresponding language. This cookie is required for the multilingualism of our website.

The legal basis for the use of these cookies is Art. 6 para. 1 lit. f GDPR, our legitimate interest in the secure and functional operation of our website.

Cookies other than the technically necessary cookies mentioned, in particular for analysis or marketing purposes, are not used.

Use of external services

Our website uses external scripts. Specifically, the JavaScript framework “jQuery” is used, which is provided by the OpenJS Foundation. It is technically necessary for your IP address to be transmitted to the OpenJS Foundation. We do not process or store this data any further.

Further information can be found in the privacy policy of the OpenJS Foundation at: https://privacy-policy.openjsf.org

Links to other websites

Our website may contains links to other websites. We have no influence over whether their operators will uphold the data protection provisions. Despite the careful monitoring of content, we bear no liability for content on external links. The operators of the linked websites are solely responsible for the content on these sites.

Your security

We use technical and organisational measures to protect your data against unauthorised access, loss, manipulation or destruction. Our security measures are constantly updated in line with technological developments. All communication between your end device and our servers is encrypted. This applies both to the retrieval of content via our website and to the download of documents or information that we make available to you there.

Retention period

To ensure the operation, security and optimisation of our website, technical data (e.g. IP address, time of access, browser type) is stored in server log files. This data is stored for a maximum of 6 months. After this period, the data is deleted or anonymised unless there is a legal obligation to store it for a longer period or further storage is required to assert, exercise or defend legal claims.

Data subject rights

You retain the right to be informed at any time of personal data that we have stored about you. Furthermore, in accordance with articles 16 to 20 of the GDPR, you have the right to amend incorrect data, the right to delete your personal data, the right to restrict the processing of your personal data and the right to data portability.

Right to lodge a complaint

If you believe that the processing of your personal data is in violation of the GDPR, you have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR). 

Right to revoke consent

You retain the right to revoke your consent at any time. The revocation has immediate effect for the future. The legality of any consent given to processing until the point of revocation remains unaffected.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).

Provision of your personal data

It is not necessary to provide personal data in order to use this website. No other personal data is collected or processed unless you provide it to us voluntarily (e.g. when contacting us directly by e-mail). In this case, we use the data exclusively for the respective purpose that you have communicated to us.

Use of Microsoft Teams

We use the “Microsoft Teams” tool from Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA, to conduct online meetings, video conferences and/or webinars. The controller for operations within the EU is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.

Various types of data are processed when using Microsoft Teams. The scope of data processing also depends on the information you provide before or during participation in a “meeting”. The processed data includes in particular

  • User details (e.g. name, email address, profile picture, preferred language),
  • Meeting metadata (e.g. date, time, meeting ID, chat protocols),
  • Text, audio and video data (if you use a microphone or camera).

The purposes of the processing are the organisation of online meetings and the associated communication. The legal basis for data processing is Art. 6 para. 1 lit. b GDPR, insofar as the meetings are held within the framework of contractual relationships, and Art. 6 para. 1 lit. f GDPR in all other cases. Our interest lies in the effective organisation of online meetings.

Data processing outside the EU cannot be completely ruled out, as Microsoft is a US company. We have concluded the necessary contracts with Microsoft, including the standard contractual clauses of the EU Commission. Further information on data processing by Microsoft Teams can be found at: https://privacy.microsoft.com/de-de/privacystatement

Changes to the privacy policy

We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. The current version of this privacy policy will then apply to your next visit.

Questions, suggestions, complaints

If you have any questions about data protection or the processing of your personal data, you can contact us at any time using the contact details provided in this privacy policy.